Maintains shared electronic folders containing calendars and contacts in the Microsoft Outlook programme to ensure coordination;

Works closely with staff in the Branch to follow up on appointment letters or any other documents prepared for the HR Manager’s signature;

Drafts and finalizes some letters and memoranda;

Screens telephone calls and visitors;

Handles routine correspondence on behalf of the HR Manager by retrieving and sending correspondence from the intranet and internet, or otherwise;

Maintains the work diary (both electronically and written) recording appointments, meetings, visits, etc. on a day-to-day basis and confirms, cancels, and reschedules appointments for staff;

Performs any other related duties delegated by the HR Manager.

Ensures that all correspondence of a general or routine nature received is properly actioned;

Prepares draft responses to certain correspondence for vetting by the HR Manager;

Addresses some problems relating to the routine operations of the office by interfacing with the appropriate OIC staff and other Government entities as well as the private sector;

Keeps abreast of the progress of activities within the OIC, providing background information, as well as preparing the HR Manager for participation in meetings;

Organizes meetings for the HR Manager;

Takes notes at meetings and produces minutes;