Manages the office of the Information Commissioner;

Attends Management Committee meetings and other meetings and records, prepares and disseminates minutes and action items as directed by the Information Commissioner;

Liaises with Senior Heads of Sections and personnel within the OIC to facilitate administrative support;

Maintains office supplies inventory by checking stock to determine inventory level;

Anticipates needed supplies, evaluates new office products, places and expedites orders; 

Maintains shared electronic folders containing calendar and contacts in Microsoft Outlook programme to ensure co-ordination;

Manually logs receipt and dispatch of correspondence and note items for follow up

Ensures that all correspondence of a general or routine nature is received by the Information Commissioner;

Handles routine correspondence on behalf of the Information Commissioner;

Works closely with staff in the Division to follow up on assignments/tasks;

Keeps the Information Commissioner up to date on the status of Project Assignments, Consultants Contracts, and Annual Reports and on impending deadlines and outstanding matters

Drafts letters and memoranda for the Information Commissioner signature and updates records.

Performs administrative duties for the Information Commissioner

Creates and maintains an appropriate filing system for the recording and easy retrieval of information.

Maintains the Information Commissioner’s diary (both electronically and written) by recording appointments, meetings visit etc. 

Prepares weekly itinerary of all OIC Division/Branch activities and submit to the Information Commissioner 

Recommends changes in administrative policies or procedures to meet new circumstances.